Skoolite System Instructions

Comprehensive guide to using all features of the Skoolite School Management System

School Registration and Verification

1
Complete Registration Form

Fill in all required school details including school name, ID, location information, and administrator details.

2
Make Payment

Complete the payment of GHS 50.00 through the available payment methods (Paystack, Mobile Money, or Bank Transfer).

3
Account Verification

After payment, your account will be verified immediately.

4
Initial Login(For only School Registration)

Visit the login page.Verrify your school_id,Set up password and login

Note: Ensure all information provided during registration is accurate as it will be used for official documentation.

School Setup

1
Basic Information

Set up school profile including name, logo, contact information, and Address.

2
Steps

Go to settings > Setup and provide the needed informations

Recommendation: Complete all setup before adding students and staff for a smooth onboarding process.

Staff Onboarding, Class and Subject Assignments

1
Add Staff Members

Navigate to Onboard Staff > Add Staff. Fill in personal details.

Important: Ensure the Email used is valid.Password and Login ID will be sent through the email.
2
Assign Classes

Go to Class Allocation and assign each staff member to their respective classes as class teachers.

3
Subject Assignment

In Subject Allocation, assign subjects to teachers for each class they will be teaching.

4
Generate Staff IDs

After completing setup, generate staff ID cards from the ID Management section.

Important: Ensure proper validation of staff qualifications before assigning subjects.

Students Onboarding, ID Generation and Pictures

1
Student Registration

Go to Student Management > Add New Student. Enter all required personal and academic information.

2
Upload Student Photos

Capture or upload passport-sized photos (200x200 pixels) for each student in the Photos section.

3
Class Placement

Assign students to their appropriate classes based on academic level or performance.

4
Generate Student IDs

After registration, generate student ID cards in bulk or individually from the ID Management section.

Tip: Use the bulk import feature for registering multiple students at once by downloading and filling the template.

Subject Registration

1
Access Subject Management

Navigate to Academics > Subject Management to view or add subjects.

2
Add New Subjects

Click "Add Subject" and enter subject details including name, code, category (Core/Elective), and assigned teachers.

3
Assign to Classes

In Class Subjects section, assign the appropriate subjects to each class level.

4
Student Subject Selection

For elective subjects, students can select their preferences through their portal or admins can assign them.

Submitting Scores, Viewing SBA and Downloading Reports

1
Entering Scores

Teachers can enter scores by navigating to Academics > Score Entry, selecting class, subject, and assessment type.

2
School-Based Assessments (SBA)

View and manage all SBAs under Academics > SBA Management. Track completion status and scores.

3
Generating Reports

Go to Reports section to generate class or individual student reports. Select term and class before generating.

4
Downloading Reports

After generation, reports can be downloaded in PDF or Excel format for printing or record keeping.

Deadline: Ensure all scores are submitted before the term ends to allow for timely report generation.

Term Setup

1
Create New Term

Navigate to Academics > Term Management and click "Add New Term".

2
Set Term Dates

Define the start and end dates for the term, including holidays and breaks.

3
Configure Assessments

Set up the assessment structure for the term including exam types and weightings.

4
Activate Term

Once setup is complete, activate the term to make it the current working term.

Important: Ensure all previous term data is properly archived before starting a new term.
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